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WooCommerce Orders to Google Sheet + WhatsApp
Automatically record WooCommerce orders in Google Sheets and send instant WhatsApp notifications whenever a new order is placed. This workflow template helps store order information for reporting while keeping customers or team members informed in real time.
The workflow captures order details, saves them to Google Sheets, and sends a personalized WhatsApp message containing relevant order information.
Workflow Overview
Trigger: WooCommerce Order Created
Actions:
- Iterator (Loop Through Order Items)
- Google Sheets → Add Row
- WhatsApp → Send Message
Flow:
WooCommerce Order Created → Iterator → Google Sheets → Iterator End → WhatsApp
Use Cases
- Order tracking and reporting
- Customer order confirmations
- Sales team notifications
- Warehouse order alerts
- Daily order management
- Order data backup and record keeping
Benefits
Automatic Order Logging
Every WooCommerce order is automatically recorded in Google Sheets, creating a centralized database for reporting and analysis.
Instant WhatsApp Notifications
Send real-time WhatsApp messages to customers, store managers, sales teams, or fulfillment staff as soon as an order is received.
Product-Level Order Tracking
Using the Iterator action, individual order items can be processed and stored separately for detailed reporting.
Improved Customer Experience
Keep customers informed with immediate order confirmation messages delivered directly to WhatsApp.
Data Captured
The workflow can record and process:
- Order Number
- Customer Name
- Customer Email
- Customer Phone Number
- Product Name
- Product Quantity
- Product Price
- Order Total
- Payment Method
- Order Status
- Billing Information
- Shipping Information
- Order Date
Example WhatsApp Message
Thank you for your order!
Order #12345 has been received successfully.
Total Amount: $99.99
We will notify you once your order is processed and shipped.
Setup Requirements
Before using this template:
- Connect your WooCommerce store.
- Connect your Google Sheets account.
- Select the target spreadsheet.
- Configure your WhatsApp Business or Meta Cloud API connection.
- Customize the spreadsheet field mapping.
- Customize the WhatsApp message template.
- Activate the workflow.
Perfect For
- WooCommerce stores
- E-commerce businesses
- Order fulfillment teams
- Customer support teams
- Sales and operations teams
This template helps automate order management by combining order tracking, reporting, and customer communication into a single workflow, reducing manual work and improving operational efficiency.
